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Six Tips to Optimize Employee Scheduling

The second installment in a three-part scheduling series, this article explores six tips to optimize employee scheduling capabilities within Revel’s point of sale system. Consider these tips to alleviate the challenges of employee scheduling.

Revel’s point of sale (POS) solution has several easy-to-use, out of the box features designed to simplify your scheduling process! Are you optimizing your scheduling functionality? Here are our six best tips to optimize employee scheduling:

1.Overtime and Double Time Alerts

Revel’s built-in scheduling tool highlights any employee who has reached overtime or double time. The alerts are based on the maximum regular hours and maximum overtime hours you set per day. Check out our Time Sheet Rules article to learn more about scheduling settings.

Alerts keep your schedules compliant and cost-efficient

Our overtime and double time feature instantly alerts you to employees who’ve been scheduled past their allotted hours. This is a great way to ensure you stay under your projected labor costs.

2. Email Schedules

Share schedules with your employees with the click of a button. Did you know you can email employees their schedules directly from Revel’s management console?

Once you’ve created the schedule, just click the “send emails” button. After the schedule has been sent, all notified employee lines will change to yellow, showing you in realtime who received the message in their inbox.

Send employee schedules in one click

Send your employees schedules instantly with just one click.

Color-coding indicates which employees have seen their schedule

Once an employee has been sent their schedule, their line will turn yellow.

3. Copy Schedules

If you’ve found a schedule that works well for your team, save time by copying a previous week’s schedule over to a future week. You can always make edits before finalizing the new schedule.

Save time by copying schedules

Copy a weekly schedule to a future week to save time.

Optimize employee scheduling by copying older schedules

Choose any week in the future and copy the schedule there. You can always make edits to future dates if the schedule differs.

4. Sort by Filters

Creating schedules can sometimes feel like a challenging round of Sudoku, with the perfect combination just out of reach. Make it easier with schedule filters. With filters for employee roles, shifts, wages, and more, you can isolate a role or department rather than viewing your entire workforce at once. Additional filters include hours, wage/forecasting, and breaks. 

Use schedule filters

Use the filters to create schedules for just one role or department at a time. 

5. Labor Cost Indicator

Set your labor cost percentage goal and let Revel’s system show you if you’re projected to stay within that goal. Based on the percentage you set, the tool will show you how close you’re tracking against the goal, allowing you to adjust accordingly.

Labor Cost Indicator

The labor cost indicator allows you to set your labor cost % goal and then alerts you if you’re within the goal or outside of it.

6. Integrate with Scheduling Software

For more specific capabilities to help you optimize employee scheduling, you can augment the core functionality of Revel’s time management features through integrations with popular employee management platforms, such as Deputy, Homebase, and HotSchedules.

If you haven’t checked it out yet, make sure to read the first post in our scheduling series—How Scheduling Slip-Ups Could Be Messing With Your Bottom Line. And keep your eyes peeled for our final installment, our next week!